The search bar can be used for a number of things. For instance you can search for specific messages, people or content rather than manually going through a conversation to find what you’re looking for. Simply type the subject name in the search bar, and a list will show anything related to your search.
Instead of clicking through tabs to get to messages, files, @mentions etc. You can type this into your search bar for quick access.
For example, if you’re looking to see all instances where you were @mentioned, you would type the slash icon ( / ) followed by “mentions” in your search bar.
For more advanced searches in messages, you can use the built-in Keyword Query Language (KQL). Below are the keywords that Teams supports. Note: there’s no space between the colon and the search terms.
The search feature isn’t just a simple find in Teams. It’s been overloaded with commands. To view the list of available commands type “/” into the search bar.
Common Things to Know About Microsoft Teams
1. Upload a Profile Picture
2. Stay Up-To-Date With Notifications
3. Switching Your Teams Mode Online
4. Real-Time Presence
5. Search for Key Words or Individuals at Stevens
6. Share your Screen in a Chat
7. Save Posts in Chat Conversations
1. Upload a Profile Picture
Your profile picture helps identify you on Microsoft Teams to make it easier for others to view your contributions. If you haven't already uploaded your profile picture in one of the other Office 365 applications (Outlook, Word, Excel, OneNote, etc.), you can upload your profile picture in Teams. Your photo will sync across all other Office 365 applications.
To upload a profile picture in Teams, select the profile icon at the top right-hand corner.
Select Change Picture, then Upload Picture. Browse for the profile picture you wish to upload and select Save.
Your profile picture will now appear in all your Office 365 applications (Outlook, Word, Excel, OneNote, etc.).
2. Stay Up-To-Date With Notifications
It is important to stay current with notifications when messages are posted to Teams. To set your notifications, select your profile picture at the top right-hand corner and then select Settings.
Select Notifications and match your notification settings to what appears below.
When selecting Banner and email, notifications will appear in the Teams Banner or the left-hand side tool bar. If your Teams application is closed on your desktop or if you are not signed in online, then notifications will be sent to your email.
3. Switching Your Teams Mode Online
There are three different themes for viewing Microsoft Teams online. To change from the default to dark mode, select your profile picture at the top right-hand corner. Then select Settings and choose from one of the three options: Default, Dark, or High Contrast.
4. Real-Time Presence
Microsoft Teams syncs with your Outlook calendar. When you are in a meeting as scheduled in your Outlook calendar, your Teams presence will automatically change Red to indicate that you are in a meeting. If you are sharing your screen, your presence will automatically change to Do Not Disturb. You can also set your presence to Be Right Back or Away. Your presence helps others know when you are online and available.
To change your presence, select your profile picture at the top right-hand corner and select Available to see a list of other options.
5. Search for Key Words or Individuals
There is a search field at the top of the Microsoft Teams window. You can search for topics or people by entering a word or a person's name. Teams will then search through all your conversations and files for your search term or the Edifecs global address book for a person's name.
6. Share your Screen in a Chat
When you are in a chat with one person or with several individuals, you can share your screen with everyone in the conversation. In the top right hand corner of the chat, select the icon for sharing your screen (a rectangle with an up arrow). You can choose to share a specific application or your entire desktop. Everyone in the chat will receive a notification to accept your screen share. After accepting, they will be able to view your screen.
When you are done, go to the meeting controls and select Stop Sharing. Your screen sharing session will now close.
7. Save Posts in Chat Conversations
In Microsoft Teams, you have the ability to save specific posts in a chat conversation and refer back to them at a later time. To save a message in Teams, select the three dots that are at the end of a post. Select Save this message.
To retrieve saved messages in Teams, select your profile picture at the top right hand corner and a menu will appear. Select Saved and a list of all of your saved posts will appear on the left hand side toolbar.
To receive support for using Microsoft Teams, please submit a request in ESD (https://esd.edifecs.com).